Meeting Minutes November 2015

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Meeting Minutes-Woolwich PTA

November 12, 2015                                                                                              Meeting called to order-6:08PM

In Attendance- Dena, Carly, Melissa, Romy, Stacey, Lorna, Debbie, Alane, Amanda & Kristen

Treasurers Report-

For account balance, please email the PTA at woolwichptc@yahoo.com

We have received $510.00 in checks for STUD and we have $225.00 additional coming in from vendors.

We have approx. $116.00 to be deposited for logo wear (ending tomorrow Nov. 13) and made $146.00 from sales of the Booster.com t-shirts.

Shop Til U drop Craft Fair-

We have 53 Tables booked

33 paid vendors

10 -Teachers & PTA

10 - 8th graders

2- Tables for Book Fair

2- Tables for Goody Walk

Tables-Tables reserved with Taylor Rental.  Discussion- Should we find volunteers with pickup trucks to transport 30 tables from Brunswick to Woolwich or pay the fee to have Taylor Rental deliver and pick up? 30 tables @ $8 per table = $240 + delivery ($100)=$340   The majority feels that it will be hard to secure enough volunteers on Friday with pickup trucks to transport tables and that it will be worth it in the long run to have them delivered and picked up.  VOTE-ALL IN FAVOR OF FUNDING TABLE DELIVER CHARGE-UNANIMOUS

Volunteer Site will be set up and set-up will begin @ 4:00 on December 4th.

Raffles-We will fund the 3 fair punch card prize along with WBS PTO and Phippsburg PTA.  $33, $33 and $34 fir WCS PTA.  VOTE-All in favor of funding $34 to go towards raffle prize. UNANIMOUS

Dena has two Scholastic Book Fair T-Shirts to raffle off as well as Scholastic books. Possible Pie Raffle?

Advertising-

STUD will be featured in the Coastal Journal, Old Fashioned Christmas in Bath Pamphlet, Maine Street Bath Website and publications and on Craigslist.

Book Fair- (Separate report from Dena) we all agreed that Book Fair workers should still receive $25 gift certificates for books.  (No official vote, just discussion)

Grandparents Day- 200 grandparents are registered.  Volunteers are all set up for greeting, check in, navigation to classroom and food prep help.

Close Buy- Sales were down 30% form last year.  We will further discuss this in future meetings.   Possible Scripts gift card fundraiser?  Melissa will gather more info.

Spooktacular Dance- Huge success, no complaints.  Raised $800 for the backpack program plus all for the canned good donations.

Paint Nite- Amy checked with a rep from Paint Nite about a possible paint night fundraiser at the Montsweag Roadhouse.  She can do any Wednesday night.

December Meeting will be Thursday, December 10th.

Meeting adjourned- 7:05PM

Meeting Minutes October 8, 2015

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Here are Minutes from our October Meeting:  For a hard-copy of minutes with account balances, contact the PTA at woolwichptc@yahoo.com

Meeting Minutes-Woolwich PTA October 8, 2015

 

                                                                              Meeting called to order-6:05PM

In attendance-Mona, Leslie, Dena, Romy, Leanne, Melissa, Kristen, Alane, Deb, Stacey, Erica, Sarah, Amy, Lorna.

Close Buy Sales- As of Oct. 4, our online sales were around $4200.  This is down 40% from last year’s numbers.  The online ordering has been extended through the holidays with 20% of sales coming back to us.  Lorna will give feedback to Close Buy about the catalogue having less variety this year with the omission of the Winter Kid Pass and the Maine Magazines.  The online portal is no longer a feature, making it more difficult to track orders and running to Falmouth for catalogs and samples another step requiring volunteer time and gas etc.

We will all be brainstorming about other ideas for next year. KIVA.COM, Gift Card Fundraiser or return of Genevieve.  Amy will be looking into details on another Paint Night opportunity at a local restaurant – Melissa will look into Scripts.

Treasurers Report-

Our checking account balance is at XXXXXX.  We will be paying out money to Math Team, Maine PTA, Bug mobile and 7-8th grade Math team.

Funding Requests- The Civil Rights Team would like $285.00 to cover transportation costs for students to attend the Maine Civil Rights Training Program.  Mr. Beaton talked about what the Civil Rights team is and what they accomplished last year.  VOTE-ALL IN FAVOR-UNANIMOUS

Logo Wear- We will be doing the traditional logo wear order forms and Stacey has designed a long sleeve T-Shirt on Boosters.com.  This is online only and will run for two weeks.  The shirt is $15.

Book Fair Update, Dena

A special thank you to all volunteers!

Fall 2015 Book Fair results

Total Gross Sales fall 2015 = 3,618.41

Total Gross Sales fall 2014 = 3,755.00

Very similar in total sales year over year.

34% of total sales were made the first day

24% of total scholastic dollars were redeemed the first day

Sales dipped drastically after day 4. Is our fair too long? Typical fair according to scholastic is 5 days, ours is 7.

Total scholastic dollars spent = $1,506.98 (total amount of new books in the hands of Wildcats)

Profit from sale was taken in the form of $1,809.21 scholastic dollars.

Next fair (December) we will take the profit in cash.

Lessons learned:

 - During open house set up two registers

 - Move book fair into Gym to avoid congestion? (Mrs. Harrington's suggestion)

Top selling books:

1. A Night Divided
2. Woof
3. The House of the Scorpion
4. Body in the Woods
5. The Adventures of Beekle: The Unimaginary Friend

Shop Til U Drop Craft Fair- Romy

The Craft Fair will be held December 5 from 9-1.

  We currently have 23 requests and 7 confirmed and paid. 

The Fee is $20 per table $25 for table with electricity.

5 tables will be available for the 8th graders.

Kristen will get signage from Karen Madden

The fair will be advertised through Maine Street Bath

Spooktacular Dance-

The dance will be held Friday, October 30 from 6-8.

Deb will have 8 games set up to keep the kids occupied.

Prizes will be given for costumes, pumpkin carvings.

50/50 raffle

E-mail will be sent out looking for volunteers with a link to the volunteer site and a reminder and link to fill out volunteer paperwork for RSU 1.

Families attending will be asked to bring a food item for the Woolwich Backpack program.

Setup will begin on Friday at 2:15

Meeting adjourned- 7:15

Show your Spirit!

Just in time for cooler weather and the Holiday season,  the Woolwich PTA is selling T-shirts, Sweatshirts and Sweatpants.

There are TWO ways to order:

As we have done in the past, we are taking PAPER ORDERS for Hooded sweatshirts and sweatpants: Paper order forms are at this link:  PAPER ORDER FOR HOODIES AND SWEATSOrders for paper orders are due Nov. 13

Hooded Sweatshirt Sample

Close Up of logo on front of Hoodie

Back of Hooded Sweatshirt

We are also trying something new and taking ONLINE ORDERS for LONG SLEEVED T's. If online ordering proves a success, we will expand offerings.  You can choose to have the online product shipped direct to you for $5, or the school for free (just give us a head's up if product is a surprise, otherwise we will deliver to the student).  Long-sleeved T on-line ordering link is here: link for LONG SLEEVED T's.

Online orders are due Nov. 1


Write us if you have any questions with the ordering and as always, we welcome feedback!

woolwichptc@yahoo.com

WCS PTA Spooktacular Dance to benefit Backpack Program

Mark your calendars;  the PTA's Spooktacular Dance is baaaaackk!  On Friday, October 30, 6:00-8:00pm.  This is a family-themed dance for PreK-5 students and at least one parent or adult chaperone!

Cost is $5.00 per family.

Our PTA Veep, Deb O, is going all-out for a fun-packed few hours of music, dancing and games!  Come dressed in costume to enter the Costume Contest (kids and parents too) - Bring your fabulous carved pumpkin as a contest entry in our "pumpkin patch".

Enjoy some snacks - enter the 50/50 raffle, have your fortune read and bring your camera to take advantage of the Photo Op booth!

But here's the best part, all of the proceeds will go toward support of the Woolwich Central Backpack Program!  

In it's 3rd year, the Backpack Program is lovingly looked after by our very own Nurse Sherwood.  Every Friday, students who may be food insecure are presented with a backpack filled with at least 5 non-perishable food items that will create at least one meal for the family.  Response has been overwhelmingly appreciative from those families in need and the program is discreet and confidential.

Each family attending the dance that donates a non-perishable food item will be entered into a drawing for a family movie night package!

Donation suggestions are: canned meats (tuna, chicken), pasta and sauces, dry cereal, oatmeal, canned fruits and vegetables, and peanut butter (always popular and always needed)

Many members have asked how they can help with the dance.  Here is the link to sign up for an activity or task.  Can't come to the dance? Donate a healthy baked good or snack for the snack table (all snacks will be complimentary) CLICK HERE TO VOLUNTEER

Being involved with the PTA need-not require lots of time.  It's often the little details (run an errand, donate a snack, website advice, maybe even just some muscle for event setup) that make the world of difference in the success of something we do!

If anyone has further questions or suggestions, email any time at woolwichptc@yahoo.com.  It's going to be a fantastic night!

PTA Minutes of September 10

Meeting Minutes-Woolwich PTA

September 10,2015                                                                                              Meeting called to order-6:04P

In attendance-Melissa, Lorna, Lacey, Debbie, Danielle,Beth J, Beth H, Sarah, Mona, Amy, Leslie, Stacey, Kristen.

Meet & Greet-Attendees introduced themselves.  Lorna gave a brief overview of what the PTA does. 

Large % of funding for school field trips.

Offer support to for school- school picture helpers, eat the rainbow veggie prep and delivery for Wellness, Grandparents day greeters and lunch prep,  coffee for awards and school functions, presentations at parent info nights. Close buy, Box Tops, Labels for Education, spirit wear and Cyber Awareness.

Upcoming events-

 Book fair will begin September 17th to coincide with open house. 

 Close Buy - Our first fundraiser begins September 11.  Gina picked up catalogs for us in Falmouth (huge help and great example of a way to volunteer if meetings are too hard to attend) Lorna to get product samples week of 9/21. Orders due October 1; online through October 4.

 Deb has put in a request with Mr. Libby to use the gymnasium on October 30th for our Pre K-5 Halloween Dance. Upon his approval, Deb will let us know what she needs for volunteers and any funding.

Box Tops- Stacey has $956.80 to redeem from last year and is planning a fall racecar visit because of its popularity with students.  Local drivers are eager to help in the community and show off their cars to students.

Spirit Wear-We will plan to do 3 drives this school year.  Discussed possibility of having some inventory to display for Shop Till You Drop Craft Fair and (depending on Mr. Finnimore's turn around time) have order forms for holiday logo wear ordering.

Cyber Awareness Night- The PTA plans to host another cyber awareness night for parents this fall.  The feedback was that the State Police power point was well done, but was a bit too scary and intense for parents; the rest was well received.  This will be timed with the MLTI parent info night.

Funding Requests

Mrs. Luchies-Funding for author visit (Poet-Paul Janeczko) $700.  Mrs. Luchies would also like $300 for books for her 8th grade boy’s book club.

Bay Day-The 4th grade teachers would like $210.00 to cover the transportation cost to Bowdoinham for the Friends of Merrymeeting Bay program.

Rocky Ridge Orchards- $150.00 for transportation for Kindergarten students.

Chewonki Bug Mobile-Grade 2 requesting $305 for this visit.

5th & 6th Grade Math Team-Judy Mansfield would like $350 for registration for 4 math meets in Portland.

7th & 8th Grade Math Team-Mr. Huston is requesting $250 for registration for the math team meet for those grades.

Motion to approve ALL funding requests heard.   Motion seconded. VOTE-APPROVED

Child Care for PTA Meetings- Mrs. Fisher arranged for two 7th grade students to provide childcare for children of attendees of the PTA meeting.  They will receive points towards their WCS letters. Motion to approve giving up to two sitters per meeting $25 scholastic dollars each.  VOTE-APPROVED

*When Dena returns from vacation we will confirm our Scholastic dollar balance and vote by proxy on giving each teacher either $25 or $50 to be used at the book fair.

Treasurers Report

Stacey reported an account balance of;XXXXXXXX

Insurance cost is $35 for the upcoming year

Member dues will be $4.75 each.

Labels for Education-Stacey reported that we have points to redeem.  Mrs. Harrington is not in need of anything at this time.  Stacey will redeem our points for a pre-paid visa card that the PTA can use towards school needs.

Amazon Smile- The PTA is now signed up.   If you sign up for Amazon Smile you earn 1/2 cent for WCS for every dollar you spend.

Target Red Card-Families using Target Red Cards can sign up to support WCS.  1% of purchases go to the school.

Clynk- We are now signed up for Clynk.  Upon Signing up we received 10 bags and tags at no charge. When the bags are full of returnable bottles, the bag can be returned to the bottle area at Hannaford supermarkets. The bar code needs to be scanned when you drop off your bag.  Stacey pointed out that it could be a conflict with the DC bottle shed donations.  This was discussed and Lorna hopes that this fundraiser will not put much if any dent in that; as it is for those that go to Hannaford and those who do not are unlikely to make the trip specially for bottles when the ease of dropping them at school is there.  All agreed PTA should stay away from a specific bottle-drive type fundraiser in order to respect the collection at school. Danielle suggested that we get 100 bags ($15) for open house.  The bags can be pre-tagged before hand to ensure we get credit for the bottles.  Kristen will purchase the bags ($50 previously approved for this program via e-mail) and make a sign for the PTA table at open house.

Meeting Adjourned-7:15PM