Meeting Minutes - October 13, 2011

Woolwich Central School PTA Minutes

October 13, 2011

The meeting was called to order by Karen M at 6:07 p.m.

Karen M began a brief discussion about the ongoing procedure for meeting minutes; will post on blog for members to read rather than taking meeting time to read aloud. All in attendance agreed and approved proposal.

Attendance was recorded.

Karen M proceeded directly into old business.

OLD BUSINESS

Book Fair-ended September 24

· Not as busy as usual. Still waiting on final numbers from Treasurer.

Crop-n-Shop-Saturday September 24

· Profited approximately $XXX

· Not many shoppers, but all vendors were happy.

· Worth doing again, possibly with more promoting.

Pure Art Fundraiser-ended October 11

· Raised approx. $XXX for Laura Devin.

NEW BUSINESS

Spooktacular Dance-October 28

· Working on arranging for a DJ; possibly Cory C (last year)

· Planning fortune teller, games, selling glow bracelets 50¢ each, pumpkin raffle, 50/50 raffle

· Working on arranging for cheerleaders to help out

· Snacks: pretzels, water

· Flyer going home tomorrow

· Need to set up on volunteer site

Set up 4-6 PM

Dance 6-8 PM

Clean up 8-9 PM

· Need to tape off DJ area, not doing hay bales again this year

· Usually raise approx $XXX; should funds from dance be dedicated to a specific need?

New School Requests-as asked by Tom Soule

· Help promoting brick sales once approval for sales comes through from school board

· PTA should purchase a brick to leave our mark on the new school

· Help raise or donate money to help purchase a granite mariner’s compass marker for walkway entrance; total cost $XXXX

· Proposed that we contribute some money towards this, but certainly cannot fund all of it.

· Concerns that the money we raise is meant to support students and teachers; this doesn’t really fall under that

· PTA maintains approx $XXXX in the bank accounts right now, so we are potentially financially able to contribute

· Vote to use Spooktacular Dance profits towards purchase of mariner’s compass

In favor 7

Against 1

Motion passed

Boxtops-ongoing

· Apple Theme-now through end of October; 1533 collected so far.

· Issue with turn-ins due to hoarding for boxtops race in the spring

· Discussion about incentive to turn in now; Karen M to check with Tom Soule about a possible Trolley Ride for winning class. PTA cover cost ($1 per student) and provide snack (apple)

· First turn in date is approaching; November 1^st

Terracycle-Juice Packets

· Jennifer P needs assistance picking up packet from classrooms weekly, especially grades K-2

· Kristin C offered to help; Karen M suggested the Kristin take over all of the responsibilities since Jennifer is handling boxtops.

· Kristin agreed to take responsibility for Terracycle; Jennifer will provide her will all the information that she needs.

Ink Jet Recycling-

· Need someone to take over responsibilities

· Already okayed with Betsy to place collection box under stairwell at entryway

· Tracy S offered to manage this

Cell Phone Recycling-

· Raised $XXX last year

· Collection box in office

National Mix It Up Day-October 18

· 8^th grade Woolwich Way team is organizing for 6-8 grade; approached by Mr. Striewski about volunteers to oversee lunch and help prompting kids to talk if needed

· Jennifer P clarified that we are actually holding the event for all grade levels at lunch that day. K-2 and 3-5 will sit at tables according to birth month.

· Need volunteers for all lunch sessions, 11:15-12:45. Michelle R, Deb O, Tracy S, Karen M, Jennifer P will be available to cover one or more lunch sessions.

Funding Request-

· Pols/Vise second grade: $XXX for Chewonki Nature History Bug Mobile

· Vote

All in favor

Approved

Genevieve’s-ends tomorrow, October 14, 2011

· Totaling meeting on Monday October 17^th at 6:30, location TBA

New PTA Organization-

· Bank account name changed

· Proposed bylaws passed out; please review and plan to vote on at Monday night meeting for Genevieve’s totaling

· Short discussion about bylaw wording, decision making, and voting procedures. Will address any proposed changes on Monday night.

Volunteer Website-

· Karen M will be posting upcoming opportunities, many discussed this evening

· Karen will also post for each scheduled PTA meeting to allow her to plan ahead for the number of members who will be in attendance

Meeting adjourned 7:10 p.m.

Next Meeting: November 11, 2011