Minutes from November 20

Here are minutes from the November 20 meeting.  December's meeting was cancelled, and not rescheduled due to the busy weeks preceding school break (concerts, etc).  The next meeting will be Thursday, January 8, 2015 at 6:00pm.

Last names and full details on financial balances were omitted due to the publicity of cyber-space.  For full minutes and/or dollar amounts, feel free to email the PTA at woolwichptc@yahoo.com

Happy Holidays!

Meeting Minutes-Woolwich PTA

November 20, 2014      6:00PM In attendance-Lorna, 

Sarah, Beth, Jamie, Dena, Mona, Karen, Stacey, Kristen, Debbie

Old Business-

•        Deb reported that PTA members helped out with Grandparents Day which was very well attended this year as well as the Dental Clinic which treated approximately 30 students. Thank you volunteers! •   Close Buy-The final sale’s number for Close Buy was XXXXX including the online sales. We are waiting on final information from Close Buy to see who the top 3 sellers were in our school. Close Buy awards a prize for these students.

Treasurer’s Report- As of October 31st we have a balance of XXXXX in the PTA account. •         Scholastic was paid $1339.00 •           Close Buy Checks deposited in the amount of XXXXX •     Last minute logo - wear orders $117.00

•        $1110.31 paid out for 3 field trips.

Wellness Committee- The ice rink construction is underway. Boards have been placed for the perimeter of the rink and the mat is set to be laid in the next week so the Fire Department can come to flood it. The Wellness Committee is planning a rink opening ceremony where families can come and skate and have hot cocoa. They are looking for donations of outgrown skates to have on hand for kids that don’t have them. FAN Night- Family Activity Night is being planned for the end of January. Date TBD.

Shop Til U Drop Craft Fair

•        December 6th 9-1 •       30 Tables will be on loan from the RSU and 30-40 are needed additionally. Karen would like funding for 30-40 additional tables. Vote-All in favor of funding up to $100 for table rental-APPROVED •        Punch Card-Last year was the first year we participated along with the Phippsburg and West Bath PTA in a punch card that when punched (or daubed with a bingo dauber) at all three fairs enters you for a chance to win $100.00 cash. Vote-All in favor to fund

$33.00 towards the prize-APPROVED •          Hot Cocoa Bar-Last year the 8th graders food sales in the cafeteria during the fair was not successful. This year, Karen would like to try a hot cocoa bar as you come through the entrance of the school. We will need to look for urns to borrow and volunteers to

man the station, we will also need marshmallows, candy canes and other toppings. Stacey will talk to Starbucks and or Dunkin Donuts to try to get the hot cocoa donated and Dena will talk with owners at Café Crème to see if they are able to help out as well.

•        Seasonal Stroll/Donation of canned and dry goods-If you bring a donation of a food item to the craft fair, you will be entered into a drawing for a $25 Gift Certificate.

•        Advertising-The Craft fair will be advertised in the Coastal Journal in the Craft Fair Section. It will also be listed in the Main Street Bath E-News and web site. Next year we are on the list to be included in the published copy of the Old Fashioned Christmas in Bath flyer. Karen will add in the food donation detail for the CJ article for Dec. 4. STUD is also advertised in the school newsletter as well as the marquis out front. The banner we invested in last year has been patched up and will be hung this week. We have also been plugging it on the PTA FB page. As an investment for years to come Karen would like to invest in more signage to put around town. Home Depot has some options that will stand up to the weather and Lorna will check with Staples about a printing discount through her business. Vote-All in Favor of investing up to $150 in signage-APPROVED

•        Goody Walk-Debbie will handle the Goody Walk and has given Betsy the info to add into the school newsletter as well as a flyer to go to all students looking for goody donations. Mr. Lucas got us connected to Applebee’s who donated 130 containers for patrons to put their goodies in.

•        Live Entertainment-We are excited to add in Christmas Carolers this year! The students will be set up in the main hallway, next to the wreath table.

Book Fair- The Book Fair will run from Dec. 1-6. We will need volunteers and two would be useful during the craft fair. We would like teacher’s to give us a wish list in case parents want to donate a book to the classroom. 3-4 baskets will be made using scholastic dollars for a raffle. We would like to give teachers scholastic dollars ($5-10) to spend at the book fair.

Amazon Smile-Dena has been in contact with Amazon and the IRS. She found out that it will take 8 weeks after our re-instatement for our status to show up on the data base of non-profits.

*Upcoming School Board Meeting here at WCS on November 24th. Meeting Adjourned-7:15