PTA Minutes of September 10

Meeting Minutes-Woolwich PTA

September 10,2015                                                                                              Meeting called to order-6:04P

In attendance-Melissa, Lorna, Lacey, Debbie, Danielle,Beth J, Beth H, Sarah, Mona, Amy, Leslie, Stacey, Kristen.

Meet & Greet-Attendees introduced themselves.  Lorna gave a brief overview of what the PTA does. 

Large % of funding for school field trips.

Offer support to for school- school picture helpers, eat the rainbow veggie prep and delivery for Wellness, Grandparents day greeters and lunch prep,  coffee for awards and school functions, presentations at parent info nights. Close buy, Box Tops, Labels for Education, spirit wear and Cyber Awareness.

Upcoming events-

 Book fair will begin September 17th to coincide with open house. 

 Close Buy - Our first fundraiser begins September 11.  Gina picked up catalogs for us in Falmouth (huge help and great example of a way to volunteer if meetings are too hard to attend) Lorna to get product samples week of 9/21. Orders due October 1; online through October 4.

 Deb has put in a request with Mr. Libby to use the gymnasium on October 30th for our Pre K-5 Halloween Dance. Upon his approval, Deb will let us know what she needs for volunteers and any funding.

Box Tops- Stacey has $956.80 to redeem from last year and is planning a fall racecar visit because of its popularity with students.  Local drivers are eager to help in the community and show off their cars to students.

Spirit Wear-We will plan to do 3 drives this school year.  Discussed possibility of having some inventory to display for Shop Till You Drop Craft Fair and (depending on Mr. Finnimore's turn around time) have order forms for holiday logo wear ordering.

Cyber Awareness Night- The PTA plans to host another cyber awareness night for parents this fall.  The feedback was that the State Police power point was well done, but was a bit too scary and intense for parents; the rest was well received.  This will be timed with the MLTI parent info night.

Funding Requests

Mrs. Luchies-Funding for author visit (Poet-Paul Janeczko) $700.  Mrs. Luchies would also like $300 for books for her 8th grade boy’s book club.

Bay Day-The 4th grade teachers would like $210.00 to cover the transportation cost to Bowdoinham for the Friends of Merrymeeting Bay program.

Rocky Ridge Orchards- $150.00 for transportation for Kindergarten students.

Chewonki Bug Mobile-Grade 2 requesting $305 for this visit.

5th & 6th Grade Math Team-Judy Mansfield would like $350 for registration for 4 math meets in Portland.

7th & 8th Grade Math Team-Mr. Huston is requesting $250 for registration for the math team meet for those grades.

Motion to approve ALL funding requests heard.   Motion seconded. VOTE-APPROVED

Child Care for PTA Meetings- Mrs. Fisher arranged for two 7th grade students to provide childcare for children of attendees of the PTA meeting.  They will receive points towards their WCS letters. Motion to approve giving up to two sitters per meeting $25 scholastic dollars each.  VOTE-APPROVED

*When Dena returns from vacation we will confirm our Scholastic dollar balance and vote by proxy on giving each teacher either $25 or $50 to be used at the book fair.

Treasurers Report

Stacey reported an account balance of;XXXXXXXX

Insurance cost is $35 for the upcoming year

Member dues will be $4.75 each.

Labels for Education-Stacey reported that we have points to redeem.  Mrs. Harrington is not in need of anything at this time.  Stacey will redeem our points for a pre-paid visa card that the PTA can use towards school needs.

Amazon Smile- The PTA is now signed up.   If you sign up for Amazon Smile you earn 1/2 cent for WCS for every dollar you spend.

Target Red Card-Families using Target Red Cards can sign up to support WCS.  1% of purchases go to the school.

Clynk- We are now signed up for Clynk.  Upon Signing up we received 10 bags and tags at no charge. When the bags are full of returnable bottles, the bag can be returned to the bottle area at Hannaford supermarkets. The bar code needs to be scanned when you drop off your bag.  Stacey pointed out that it could be a conflict with the DC bottle shed donations.  This was discussed and Lorna hopes that this fundraiser will not put much if any dent in that; as it is for those that go to Hannaford and those who do not are unlikely to make the trip specially for bottles when the ease of dropping them at school is there.  All agreed PTA should stay away from a specific bottle-drive type fundraiser in order to respect the collection at school. Danielle suggested that we get 100 bags ($15) for open house.  The bags can be pre-tagged before hand to ensure we get credit for the bottles.  Kristen will purchase the bags ($50 previously approved for this program via e-mail) and make a sign for the PTA table at open house.

Meeting Adjourned-7:15PM