Meeting Minutes September 13, 2012

MINUTES

Woolwich PTA Meeting September 13, 2012

Meeting called to order at 6:00 PM

Introductions

OLD BUSINESS:

FYI: approved at last meeting: funding for the Nutrikids Program for the kitchen

Boxtops: Totals for last year over $xxxx.

• Explanation of clipping from product packages and online program
• Need to get a drive going soon
• Stacey C. willing to take over as coordinator for Jennifer P.

Bookfair: going on now, let Stefanie M. know if you would like to take a shift

• No money to teachers this time because of gift certificates that we are handing out for summer math packets

Genevieve’s: Selling dates will be Oct 22-Nov 2. Catalogs arrive October 15^th

• Delivery will be Dec 3.
• We make a 50% profit if our sales are over $3500

Terracycle: Kristen C. to continue collecting this year, but has not gotten around to classrooms yet.

Ink: Tracy S. to continue this year (including cell phone collection)

• Just placed a collection box in the school entryway
• We have a number of cartridges to keep bringing in to Staples and money accumulating in that account.

Gift Certificates: last year we gave gift certificates in appreciation of xxxxx xxxxx and xxxxx xxxx. We received a thank you, which was passed around to all in attendance.

Blog: reminder to add your email at the bottom of the blog page to be sure to receive PTA updates

NEW BUSINESS:

Funding Request: Culley/Emerson/Moran for $150 for a field trip to the Bowdoin College Museum of Art and Perry McMillan Museum.

Vote: unanimous: approved

Pure Art: program will be K-6 this year and optional for 7-8 grades.

• 50% profit to Art program/Mrs. Devin
• No dates set yet
• If 7-8 grade participate, money earned will go towards DC accounts

Wellness Committee: Nurse Sherwood has asked for a PTA representative to join the Wellness Committee which meets approx. four times a year. Lorna R. volunteered.

Spooktacular Dance: possibly to be held Oct 26 in cafeteria or (tarped) gym. Any volunteers to organize?

• Leads to discussion about the need for volunteers and the amount of time that we each have to donate to these events. We will only do what we can do.

Ø Some hesitation about hosting/organizing the dance stem from injuries and parent concerns.

Ø Lengthy discussion about these issues…tabled for now…Spooktacular Dance will not be held but we may discuss holding a different event in November.

Shop Til U Drop: scheduled for Dec 1^st in cafeteria and gym

• Vendors already signing up, has been advertised on Craigslist
• PTA parents and teachers are welcome to a free table space
• Will include a goodie walk again

Target: we won a total of $450 through voting on Facebook this summer, money has not arrived yet.

Chocolate Fundraiser: Bath Sweet Shoppe

• Last year the Bath PTA made a significant amount of money by partnering with the Bath Sweet Shoppe and holding a chocolate sale over Easter/Passover.

Ø Great opportunity to support a local business and raise funds for PTA

Ø This came under much scrutiny by the Wellness Committee

Ø Karen M. attended a meeting this summer with all the local PTA presidents and Superintendent Patrick Manuel. There was a discussion about the need for continuity across the RSU. It was decided that this fundraiser did not violate the wellness policy.

• Do we want to hold a similar fundraiser?

Ø We would make approx. 50% profit

Ø Can we hold over Valentine’s Day?

Ø Decision to look into more and discuss at next meeting.

Last Year BOARD Positions: Karen M. resigned as President at end of last year

• Vice President: Tracy S.: stepping down
• Treasurer: Stefanie M.: staying on for the year

Ø Rachel M. being trained to take over bookfair

Ø Stacey C. offered to help with bookkeeping

• Secretary: Jennifer P.: stepping down
• Discussion about positions: need four Board Members/Officers for voting. Does not need to be the same configuration of last year. There is the option to eliminate the Vice President position and make the President position a co-chair.

New BOARD positions:

• Secretary: Kristen C.

Vote: unanimous: approved

• Treasurer: Stefanie M.

Vote: unanimous: approved

• Vice President: position eliminated
• President Co-Chairs: Danielle N. and Jennifer P.

Vote: unanimous: approved

Boosters: in need of volunteer parents to man the concession stand at home games.

Discussion about meeting day/time: in an effort to get more parents to attend should we change the day of the week or the time of the meeting. It is decided to keep the meetings on a weekday evening because it has always worked well and is better for all those in attendance.

Logo Items Sales: decided to have one pattern, small emblem, yellow on blue.

• T-shirts (long and short sleeved)
• Hoodies
• Blankets
• Water Bottles (will be clear instead of blue)

Meeting adjourned 7:05 PM

Next meeting will be October 11, 2012.