Volunteers Needed

***ATTENTION WILDCATS FAMILIES***
WE ARE IN NEED OF SOME VOLUNTEERS FOR SATURDAY'S SHOP TIL U DROP CRAFT FAIR EVENT.
Please contact us if you are interested in donating some of your time. And as always we welcome you to join us for all PTA events and meetings :) we love new faces and fresh ideas!

November Meeting

Reminder that the next PTA meeting will be held on Thursday, November 8th at 6:00pm, at WCS. We would love to see new friends and welcome new ideas, so please consider attending even if you have never have before. 
We hope that you will join us!

Meeting Minutes October 11, 2012

Minutes

Woolwich PTA

Meeting October 11, 2012

Meeting called to order at 6:02PM

OLD BUSINESS

Field trip to Bowdoin for grades 4-5 was $61.82 over. They had under-estimated transportation cost.

VOTE to pay overage: all in favor: Approved

NEW BUSINESS

Box Tops- 1800 have been counted. 

Stacey will ask Betsy to do announcement of the top three classes to get the kids excited to bring them in.

Bath Sweet Shop Candy Fundraiser- Jennifer talked to the owner about a fundraiser that Bath PTA participates in that has been very successful.

·         They discussed doing a February candy sale but the owner suggested Easter as a better time especially for parents buying Easter goodies.

·         The PTA gets a 50% profit from sales. Bath PTA made $2000 last year.

·         They reviewed the order form.  It can be adjusted to fit what we want on the form and our school logo can be put on the wrappers.

Jennifer, Danielle & Karen will meet with Tom this month to get the stamp of approval. We will revisit at next month’s meeting.

Shop ‘Til You Drop Craft Fair

·         Karen has secured 40 8ft tables through Dave Richards at the RSU 1 which will save money. We can also utilize the cafeteria tables at Woolwich.

·         Karen has 25 crafters confirmed and paid and has many more lined up.

·         We will have a goodie walk and possibly add chowder and hotdogs.

·         Stacey mentioned that other fairs are going on the same day.  She thought we could offer a coffee punch card for customers who are traveling from fair to fair to get them interested in coming.

Merchandise- Orders are coming in for the following items;

-Translucent Blue 26oz water bottles

-Embroidered shirts and sweatshirts from Mainely Embroidery

-Fleece Stadium blankets with straps

Karen stated that we will plan on placing orders every other month depending on interest.

2011 T-shirts

Beth Whitney wrote the PTA to let us know that she has 23 assorted size t-shirts left from last year.  She wanted our help selling them at $8 each to make money to go towards an electronic sign for in front of school. We will sell them at Shop Till You Drop.

Pure Art

Need Volunteers to tally orders as well as to put Genevieve fundraiser packets together.  Jen or Danielle will post a sign-up sheet online.

Genevieve

 The catalogs are set to go home with students on Oct. 19.  Jennifer will put the packets together and deliver to the classroom teachers.  The order forms need to be returned by Nov. 2.

Funding Requests-

Mrs. Pols and Mrs. Vice have requested $300 for the Chewonki Bugmobile. (request to parents also went out asking for donations)

VOTE: all in favor: Approved

Southern Maine Math League-The 7-8th grade math team has requested $250 to cover registration for four math meets. 

Discussion:

·         Do we have a policy for extra-curricular activity funding?

·         There are not many academic extra-curricular activities.

·         Can we ask the parents of math team participants to contribute what they can to offset some of the cost.

VOTE: all in favor: Approved (stipulating that parents will be asked to make a small donation if possible)

Pasta Fundraiser

Jennifer brought some samples for us to look at for a pasta fundraiser to be held tentativeley for January or February.   The profit is 40-50% based on the size of the order.  They have every imaginable shape of pasta including sports teams. They also have some soup starters as well as gluten free options.

Wellness Committee

Lorna  updated us on Wellness committee news.

·         Walk to school day with field day to follow.  Volunteers needed.

Audit- We need two volunteers to review treasurer’s book-keeping. Lisa and Lorna volunteered.

Meeting adjourned 7:08PM

Meeting Minutes September 13, 2012

MINUTES

Woolwich PTA Meeting September 13, 2012

Meeting called to order at 6:00 PM

Introductions

OLD BUSINESS:

FYI: approved at last meeting: funding for the Nutrikids Program for the kitchen

Boxtops: Totals for last year over $xxxx.

• Explanation of clipping from product packages and online program
• Need to get a drive going soon
• Stacey C. willing to take over as coordinator for Jennifer P.

Bookfair: going on now, let Stefanie M. know if you would like to take a shift

• No money to teachers this time because of gift certificates that we are handing out for summer math packets

Genevieve’s: Selling dates will be Oct 22-Nov 2. Catalogs arrive October 15^th

• Delivery will be Dec 3.
• We make a 50% profit if our sales are over $3500

Terracycle: Kristen C. to continue collecting this year, but has not gotten around to classrooms yet.

Ink: Tracy S. to continue this year (including cell phone collection)

• Just placed a collection box in the school entryway
• We have a number of cartridges to keep bringing in to Staples and money accumulating in that account.

Gift Certificates: last year we gave gift certificates in appreciation of xxxxx xxxxx and xxxxx xxxx. We received a thank you, which was passed around to all in attendance.

Blog: reminder to add your email at the bottom of the blog page to be sure to receive PTA updates

NEW BUSINESS:

Funding Request: Culley/Emerson/Moran for $150 for a field trip to the Bowdoin College Museum of Art and Perry McMillan Museum.

Vote: unanimous: approved

Pure Art: program will be K-6 this year and optional for 7-8 grades.

• 50% profit to Art program/Mrs. Devin
• No dates set yet
• If 7-8 grade participate, money earned will go towards DC accounts

Wellness Committee: Nurse Sherwood has asked for a PTA representative to join the Wellness Committee which meets approx. four times a year. Lorna R. volunteered.

Spooktacular Dance: possibly to be held Oct 26 in cafeteria or (tarped) gym. Any volunteers to organize?

• Leads to discussion about the need for volunteers and the amount of time that we each have to donate to these events. We will only do what we can do.

Ø Some hesitation about hosting/organizing the dance stem from injuries and parent concerns.

Ø Lengthy discussion about these issues…tabled for now…Spooktacular Dance will not be held but we may discuss holding a different event in November.

Shop Til U Drop: scheduled for Dec 1^st in cafeteria and gym

• Vendors already signing up, has been advertised on Craigslist
• PTA parents and teachers are welcome to a free table space
• Will include a goodie walk again

Target: we won a total of $450 through voting on Facebook this summer, money has not arrived yet.

Chocolate Fundraiser: Bath Sweet Shoppe

• Last year the Bath PTA made a significant amount of money by partnering with the Bath Sweet Shoppe and holding a chocolate sale over Easter/Passover.

Ø Great opportunity to support a local business and raise funds for PTA

Ø This came under much scrutiny by the Wellness Committee

Ø Karen M. attended a meeting this summer with all the local PTA presidents and Superintendent Patrick Manuel. There was a discussion about the need for continuity across the RSU. It was decided that this fundraiser did not violate the wellness policy.

• Do we want to hold a similar fundraiser?

Ø We would make approx. 50% profit

Ø Can we hold over Valentine’s Day?

Ø Decision to look into more and discuss at next meeting.

Last Year BOARD Positions: Karen M. resigned as President at end of last year

• Vice President: Tracy S.: stepping down
• Treasurer: Stefanie M.: staying on for the year

Ø Rachel M. being trained to take over bookfair

Ø Stacey C. offered to help with bookkeeping

• Secretary: Jennifer P.: stepping down
• Discussion about positions: need four Board Members/Officers for voting. Does not need to be the same configuration of last year. There is the option to eliminate the Vice President position and make the President position a co-chair.

New BOARD positions:

• Secretary: Kristen C.

Vote: unanimous: approved

• Treasurer: Stefanie M.

Vote: unanimous: approved

• Vice President: position eliminated
• President Co-Chairs: Danielle N. and Jennifer P.

Vote: unanimous: approved

Boosters: in need of volunteer parents to man the concession stand at home games.

Discussion about meeting day/time: in an effort to get more parents to attend should we change the day of the week or the time of the meeting. It is decided to keep the meetings on a weekday evening because it has always worked well and is better for all those in attendance.

Logo Items Sales: decided to have one pattern, small emblem, yellow on blue.

• T-shirts (long and short sleeved)
• Hoodies
• Blankets
• Water Bottles (will be clear instead of blue)

Meeting adjourned 7:05 PM

Next meeting will be October 11, 2012.

Meeting Minutes June 11, 2012

MINUTES

Woolwich PTA                       Meeting June 11, 2012

Meeting called to order at 6:07 PM

OLD BUSINESS:

Boxtops:  Total submitted at this time for the 2011-2012 school year is $2,374.98.  Just submitted another $971.60 that will count towards next year’s totals.

Bookfair: Schedule as follows:

Sept 13-21                   Nov 19-30

April 8-16                    May 18-25

• Need to be sure September bookfair coincides with Fall Crop-n-Shop (Sept 22?)
• Need to be sure November bookfair coincides with STUD (Dec 1?)

Genevieves:  contract has been signed.  Selling dates will be Oct 22-Nov 2.  Tally orders Nov 5, delivery will be Dec 3.

NEW BUSINESS:

Family Fun Night (hosted at Woodside School in Topsham): can we use as an idea for a future fundraiser?

• $3 admission, $3 meal tickets, raffles
• Many games, bouncy house, batting cage, bowling, Sparks Ark, duck races
• Booths set up and donated by 4-H, Lowes, Home Depot

8^th Grade Recognition Night: Karen M. to present two awards from PTA

Treasury Report: approx. $xxxx in account

• Only outstanding checks are: Nutrikids Program and $xxx for 5^th grade t-shirts

Broken Speaker: a speaker belonging to the Parsons was broken at the last dance

• Do we want to replace it?  How much would it be?  Give a flat dollar amount?
• Stefanie proposes $xxxx: Vote: all in favor: approved.  Karen M. to send out with card.

Meeting adjourned 7:27 PM

Next meeting will be first meeting of school year on the second Thursday of September.