Woolwich Central School PTA Minutes
October 13, 2011
The meeting was called to order by Karen M at 6:07 p.m.
Karen M began a brief discussion about the ongoing procedure for meeting minutes; will post on blog for members to read rather than taking meeting time to read aloud. All in attendance agreed and approved proposal.
Attendance was recorded.
Karen M proceeded directly into old business.
OLD BUSINESS
Book Fair-ended September 24
· Not as busy as usual. Still waiting on final numbers from Treasurer.
Crop-n-Shop-Saturday September 24
· Profited approximately $XXX
· Not many shoppers, but all vendors were happy.
· Worth doing again, possibly with more promoting.
Pure Art Fundraiser-ended October 11
· Raised approx. $XXX for Laura Devin.
NEW BUSINESS
Spooktacular Dance-October 28
· Working on arranging for a DJ; possibly Cory C (last year)
· Planning fortune teller, games, selling glow bracelets 50¢ each, pumpkin raffle, 50/50 raffle
· Working on arranging for cheerleaders to help out
· Snacks: pretzels, water
· Flyer going home tomorrow
· Need to set up on volunteer site
Set up 4-6 PM
Dance 6-8 PM
Clean up 8-9 PM
· Need to tape off DJ area, not doing hay bales again this year
· Usually raise approx $XXX; should funds from dance be dedicated to a specific need?
New School Requests-as asked by Tom Soule
· Help promoting brick sales once approval for sales comes through from school board
· PTA should purchase a brick to leave our mark on the new school
· Help raise or donate money to help purchase a granite mariner’s compass marker for walkway entrance; total cost $XXXX
· Proposed that we contribute some money towards this, but certainly cannot fund all of it.
· Concerns that the money we raise is meant to support students and teachers; this doesn’t really fall under that
· PTA maintains approx $XXXX in the bank accounts right now, so we are potentially financially able to contribute
· Vote to use Spooktacular Dance profits towards purchase of mariner’s compass
In favor 7
Against 1
Motion passed
Boxtops-ongoing
· Apple Theme-now through end of October; 1533 collected so far.
· Issue with turn-ins due to hoarding for boxtops race in the spring
· Discussion about incentive to turn in now; Karen M to check with Tom Soule about a possible Trolley Ride for winning class. PTA cover cost ($1 per student) and provide snack (apple)
· First turn in date is approaching; November 1st
Terracycle-Juice Packets
· Jennifer P needs assistance picking up packet from classrooms weekly, especially grades K-2
· Kristin C offered to help; Karen M suggested the Kristin take over all of the responsibilities since Jennifer is handling boxtops.
· Kristin agreed to take responsibility for Terracycle; Jennifer will provide her will all the information that she needs.
Ink Jet Recycling-
· Need someone to take over responsibilities
· Already okayed with Betsy to place collection box under stairwell at entryway
· Tracy S offered to manage this
Cell Phone Recycling-
· Raised $XXX last year
· Collection box in office
National Mix It Up Day-October 18
· 8th grade Woolwich Way team is organizing for 6-8 grade; approached by Mr. Striewski about volunteers to oversee lunch and help prompting kids to talk if needed
· Jennifer P clarified that we are actually holding the event for all grade levels at lunch that day. K-2 and 3-5 will sit at tables according to birth month.
· Need volunteers for all lunch sessions, 11:15-12:45. Michelle R, Deb O, Tracy S, Karen M, Jennifer P will be available to cover one or more lunch sessions.
Funding Request-
· Pols/Vise second grade: $XXX for Chewonki Nature History Bug Mobile
· Vote
All in favor
Approved
Genevieve’s-ends tomorrow, October 14, 2011
· Totaling meeting on Monday October 17th at 6:30, location TBA
New PTA Organization-
· Bank account name changed
· Proposed bylaws passed out; please review and plan to vote on at Monday night meeting for Genevieve’s totaling
· Short discussion about bylaw wording, decision making, and voting procedures. Will address any proposed changes on Monday night.
Volunteer Website-
· Karen M will be posting upcoming opportunities, many discussed this evening
· Karen will also post for each scheduled PTA meeting to allow her to plan ahead for the number of members who will be in attendance
Meeting adjourned 7:10 p.m.
Next Meeting: November 11, 2011
