Woolwich Central School PTA Minutes
November 10, 2011
Minutes from meeting held October 13, 2011 approved by all in attendance.
OLD BUSINESS
Spooktacular Dance-Deb O
· Over 200 people in attendance
· Made $xxx; this money will go towards the Mariner’s Compass at the new school
· Mr. Soule received a letter and verbal communication from concerned parents regarding the hallway being out of control and unsupervised as well as bullying issues in the boys bathroom
· Next dance need to continue to emphasize parents staying to chaperone their own children
Ø Do we need to monitor bathrooms?
Ø Need for more and/or better wording in announcements for dances
Ø Address when prepping for next dance
· Set-up and decorations looked GREAT! Better than last year
Boxtops: Jennifer P
· Submission sent in for November 1st deadline; just under 15,000 ($1,500)
Terracycle: Kristin C
· First round that was collected was purchased by a private party for 4¢ each; double what Terracycle pays. Has a check for nearly $10.
Genevieve’s: Karen M
· Due to arrive Nov 22nd; please sign up to help on volunteer site.
Ink Recycling: Tracy S
· Display/collection box under stairs by front door of school
· Collecting for 2 weeks; received 19 toner cartridges, but one 3 can be sent in because company that we are using will not take off-brand or refurbished cartridges.
· Needs log-in information; Karen to send to Tracy
· Via some research; Staples will take ALL cartridges, including the ones that we cannot send in and will pay us $2 each.
Ø They do not pay in cash; they pay in Staples dollars.
Ø Need to set up account with them to get started.
Ø Parents can also donate directly to Staples on behalf of school.
· Contact Gretchen S to see if she can still collect cell phones for recycling.
NEW BUSINESS
Shop Til U Drop: Karen M
· Bulk of vendors usually sign up in the last 30 days before the event
Ø Last year at this time we only had 21 vendors, as of now we already have 32.
· Need workers
Ø Deb Y volunteers to manage the cookie walk again this year.
Raised approximately $400 last year
Ask Mr. Lucas if Applebee’s will donate to-go boxes again
Need to put in newsletter
Ø Set-up; Friday afternoon for gym & hallway
· Decorations: for the once a month theme, need to buy Nov/Dec/Jan
Ø Vote to approve $100 for decorations; all in favor.
· Questions from vendors regarding advertising/decorations/Santa pics
Ø Want to purchase a large amounts of lights to also be reused for future events
Ø Should we have each class decorate a snowman/tree like they did with the scarecrows in the fall?
· Possible raffle of Kindle or Nook for event because iPod was such a success at Crop-n-Shop.
· May need to rent tables from Taylor Rental; need to think about paying the extra $100 for delivery because pick-up/return was a hassle last year.
More Fundraising: Karen M; need more ideas
· Bidding for Good-similar to an Ebay auction site
Ø 2 weeks in length
Ø Need more details; would this work for us? Karen to research.
· Sale of embroidered fleece blankets? Window Clings? Magnets?
· Shirts on hold due to vendor issues
Ø Stefanie will check into Mainely Embroidery about shirts and blankets.
· Stefanie suggests that we prepare to do something BIG for the new school when it opens.
· Karen notes the NEED for new ideas and someone to lead those ideas.
Boxtops-Jennifer P
· Trolley was a huge success; Mrs. Morin’s class won due to a last minute donation by a parent who won 1000 boxtops via the BTFE website.
· Just handed out turkey collection sheets for November.
· Would like to hold a Snowball Fight collection drive over Dec/Jan.
Ø Classes get to “throw” a snowball at the class of their choice for each 10 boxtops turned in. Need to use collection sheets to make this easier.
Ø The class with the least amount of snowballs thrown at them in the end is the winner; extra outside recess and some snow toys like the snowblock makers.
Ø One student will win a sled either by most turned in individually or by raffle (one entry for each collection sheet (10 boxtops turned in). Christa S may be able to help out with prizes.
Ø All in attendance in favor of this collection drive.
· Plan to hand out Valentine themed collection sheets in February.
· Suggestion to have the race for March/April/May be Kentucky Derby themed instead of racecar themed and have the prize coordinate (need to look into this).
Bookfair: Stefanie M
· Dates: Nov. 18, 21, 22, 28, 29, 30 and Dec. 1, 2, 3.
· Class Wish Lists
· Gift Certificates
· Need helpers for Shop Til U Drop
Other: Deb O
· New Superintendent would like to attend one of our meetings.
Meeting adjourned 7:04 p.m.
Next Meeting: December 8, 2011
