Meeting
Minutes-Woolwich PTA
September
11,2014 6:04PM
In
attendance=Lorna Ryan, Karen Madden, Kristen Cahill, Sara Savard, Courtney
Clifford, Dena Bachman, Beth Jarvis, Allison Cosgrove, Gina Longbottom, Tony
Babineau, Debbie Ouimette, Alaine Larcochelle, Nathaniel Harvey, Sherri Harvey,
Bethany Atkins, Mona Gustafson and Jeannie Harrington.
Introductions-
Thank
you notes recieved from Mrs. Perkins (pre-k) for the $25 certificate given to
her last spring to use at the bookfair.
Beth Harrington-Thanking the PTA for the first day of school spread put
on by Lanie Larochelle and Debbie Ouimette.
Treasurers
Report- Sara Savard reported a bank account
balance of $XXXX.XX. The PTA account is
lower then we would like going into a fresh school year. Large chunk withdrawn ($2000.00 towards the
electronic sign put up in honor of Mr. Soule's retirement).
Fundraising
Report- Karen Madden presented to the group her
plans for the 8th annual Shop til u drop craft fair.
Planned for
December 6th, 2014.
12 vendors
confirmed and paid.
Planning for
50 vendors total.
hoping to secure
some tables from the RSU 1 (free of charge) and will rent the excess from
Taylor Rental ( $8.00 per 8 foot table).
Need
volunteers to transport tables from Taylor Rental to WCS or absorb the cost of
having them delivered.
Free tables
will be allowed for PTA members and WCS Staff.
Punch Card-
Will plan to have a punch card (as we did last year) for patrons to have
punched at all three RSU 1 School fairs that day for a chance to win
$100.00. Each Schools PTA will donate
equally.
Goody
Walk- Hoping that Deb Young (or another volunteer) will continue the tradition
of providing a table of donated baked goods for patrons to fill a
bag/box/container with for a fee (generally $4).
Close
Buy- Catalogs will go out to students on Monday the
15th and will be due back by September 24-25. Close buy offers 30% back on the
amount your school sells.
Book
Fair-Students who completed their summer math
packets (only certain grades) will get a cerificate to be used at the book
fair. Still need volunteers for Wednesday September 17th. Should plan on extra coverage for open house
night.
Halloween
Dance-Will check with Mr. Libby on the gym
schedule for October 24th. Will form
sub-committee to organize games, decorations, contests etc. Debbie and Alaine will provide decorations.
Box
Tops for Education- Stacey Crionion reports that
she has sorted $205.00 worth of box tops and has approx $50 more to sort.
Labels
for Education-4710 points and still
collecting. Stacey would like to let
Mrs. Harrington use them again to purchase PE supplies.
Funding
Requests- Grade 4 Emerson/Culley-Would like Funding
for two "Bay Days". One
to be held this fall and one in the spring. (Chop Point & Merrymeeting
Bay). They would also like funding for a
trip to the Maine State Museum in April.
Vote-All in
Favor of fall Bay Day @ $204.00 APPROVED
Vote-All in
Favor of Spring Bay Day @ $90.00 APPROVED
Vote-All in
Favor of Maine State Museum trip @ $256.25 APPROVED
Grade
5-Bevans/Moran-Requesting funding for a trip to Chewonki in the spring for team
building and science enrichmant. Asking
for $500. Last year the trip with
transportation was $670.00.
Vote-All
in favor of tabling this request until estimate can be confirmed-UNANIMOUS
Kindergarten-Sample/Plummer-requesting
$306.25 to cover transportation costs for a trip to Rocky Hill Orchard this
fall as well as a trip to Wolf Neck Farm in the spring.
Vote-All in
favor of Rocky Ridge Orchard/Wolfe Neck Farm Trips @ $306.25-APPROVED.
Kickboard
-Jeannie Harrington shared with the group a plan to erect a kickboard in WCS
field to be located near the snack shack.
This board would provide a spot for students, community members and
sports teams to practice soccer and other sports skills. Jeannie met with Ray Bernier (Bath Vocational
Center Building Construction teacher), Mrs. Emerson and Dave Richards (RSU 1
Facilities director) to go over location and costs. Jeannie and her husband and father in law
would like to sponsor part of the cost of the build and would like the PTA's
help.
Vote-All in
favor of approving up to $300.00 to go towards the kickboard-APPROVED
WCS
Math Team-would like funding to participate in Gateway math meets. They travel to Portland 4 times per year at a
cost of $350.00
Vote-All in
favor of funding Math Team Transportation Costs @ $350.00-APPROVED
Discussion-Sara expressed that she would like to propose a $500 financial cap on
funding requests for each grade level. Karen suggested that Bus quotes be
directly obtained from Bath Bus Service to avoid overages. The group decided that we will send out
a memo to staff letting them know our
financial situation and get their input and possibly estimates from each grade
to gauge what we will need to cover costs throughout the year.
RSU 1
Finance-Upcoming meeting on September 22. Meetings still not well attended by
public. Need parental involvement. You can view upcoming agenda on the
committee's web site and sit in for the issues that you are interested in.
Meeting
Adjourned-7:23
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